top of page

Privacy Policy

The Oxford Türkiye Alumni Society (“we”, “our”, or “the Society”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy outlines how we collect, use, store, and share your information in compliance with:
 

  • The UK General Data Protection Regulation

  • The UK Data Protection Act

  • The Turkish Personal Data Protection Law
     

By using this website or engaging with the Society, you agree to the terms of this Privacy Policy.
 

1. Who We Are

The Oxford Türkiye Alumni Society is the official alumni society of the University of Oxford for Türkiye, operating with the support of the University of Oxford Alumni Office.

​

2. What Information We Collect

We may collect and process the following types of personal data:

  • Name, email address, telephone number, and postal address

  • Oxford college, degree(s), and year(s) of graduation

  • Employment information (organisation, title, sector)

  • Alumni engagement data (event attendance, communication preferences)

  • Information you submit voluntarily (e.g. news, testimonials, feedback)
     

We do not intentionally collect sensitive personal data unless voluntarily provided for a specific purpose (e.g. dietary/accessibility requirements for an event).
 

3. Legal Basis for Processing

We process personal data under the following legal bases:


Under UK GDPR and the Data Protection Act 2018:

  • Consent – when you voluntarily provide your data or opt-in to communications

  • Legitimate interest – to maintain alumni engagement and provide event or network updates

  • Legal obligation – where required by UK law


Under KVKK (Türkiye Law No. 6698):

  • Explicit consent – for communications and alumni profiling

  • Fulfilling legal obligations

  • Establishment or performance of a contract (e.g. event registration)


Where applicable, we obtain your explicit consent for collecting and using personal data when required under KVKK and UK GDPR.


4. How We Use Your Information

We use your data to:

  • Build and maintain an engaged Oxford alumni network in Türkiye

  • Send invitations to events, news updates, and relevant communications

  • Administer event logistics and communications

  • Highlight alumni achievements and initiatives (with consent)


5. Data Sharing

We may share personal data with:

  • The University of Oxford Alumni Office, to support coordinated alumni engagement

  • Event partners or venues, where necessary for logistical purposes

  • Technology service providers supporting our website and communication systems (subject to confidentiality agreements)
     

We do not sell, trade, or rent personal information to third parties.


Data transfers to the UK from Türkiye (or vice versa) are carried out in accordance with both UK GDPR and KVKK requirements, including appropriate safeguards and data transfer mechanisms (e.g. standard contractual clauses or explicit consent).
 

6. Data Retention

We retain your personal data only as long as necessary to fulfil the purposes described in this Policy, or as required by law. You may request deletion of your data at any time, subject to our legal obligations.
 

7. Your Rights

You have the following rights under UK GDPR and KVKK, depending on your jurisdiction:

Under UK GDPR, you have the right to:

  • Access your personal data

  • Rectify inaccurate or incomplete data

  • Erase your data (“right to be forgotten”)

  • Restrict or object to processing

  • Withdraw consent at any time


Under KVKK (Türkiye), you have the right to:

  • Learn whether your personal data is processed

  • Request information regarding the processing

  • Understand the purpose of processing and if it is used appropriately

  • Request rectification or deletion of your data

  • Object to outcomes derived from automated processing


To exercise any of these rights, please contact us at:
info@OxfordAlumni.org.tr
 

8. Cookies and Website Analytics

This website may use cookies to enhance user experience and analyse traffic. You may manage your cookie preferences through your browser settings.
 

We do not collect personally identifiable information via cookies unless you explicitly provide it.


9. Updates to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with an updated effective date. We recommend reviewing it periodically.
 

10. Contact Us

For questions or data protection enquiries, please contact:
info@OxfordAlumni.org.tr

Oxford Türkiye Alumni Society

Stay informed about upcoming events and opportunities to engage with the Oxford Türkiye alumni community.

bottom of page